If business is good and you are considering relocating your office to a prestige area in the city, an office move is far more challenging than transporting the contents of a house. If you have already found the perfect office space and are looking for a local removal company, here are a few tips.
* Minimal Disruption – Your business can’t stop while the office is relocated and when you make contact with office movers serving NYC, they are able to carry out the entire operation, with minimal impact on your daily business activities. IT is critical and the new venue should be wired up with a broadband Internet connection that is ready and waiting. If all your business data is on the cloud, this will make the relocation a lot easier and with managed IT services, the network will be protected and managed by industry professionals.
* Leave the Packing to the Removal Contractor – You don’t want your staff doing anything other than their assigned duties and when you call in an experienced office removal outfit, they assign you a project manager and they will create lists of items that can be pre-packed and equipment that should be left to the very last. Regarding your IT hardware and furniture, the removal contractor uses professional packing materials that guarantee a damage-free experience. On the subject of packing, you will need to hire a skip for all the waste, which can be found online.
* Preparing the New Office Space – AA team of professional cleaners should be sent in, even if it is a new facility, while you need to arrange IT and telephone connections and they need to be on when the move happens. The best way to go about the relocation is to create a floor-plan of the new office, labelling every item, which helps the packers and shows you how things will look. Sending in an IT team will ensure that all IT hardware can be connected to your cloud network, with cables and routers in place where needed, then it’s simply a question of hooking up the equipment, powering up and configuring terminals.
* Terms and Conditions – No one likes to take the time to read the small print, yet this is the smart thing to do; make sure that the quotation is all-inclusive, having that written is something you should insist on. Once you have that, you know how much the project will cost and can therefore budget for the coming months. Deadlines must be met and adequate insurance is another must-have, with comprehensive cover for the duration of the project.
* Give Non-Essential Employees Some Free Time – Your staff work hard and if there are non-essential players, give them a much-need couple of days holiday, or if they are critical to the day-to-day business activities, use digital solutions and have them work at home.
You are advised to keep an eye on the current Covid-19 pandemic in NYC, which might affect the relocation and if there are no restrictions, you can plan the project for the best dates.
These are all good tips. I imagine it has been especially difficult during the COVID-19 pandemic.